Guidelines for MPS Contracted Community Partners re: photography and/or video release

We know that pictures and images of students engaged in programming can be important for our Partners to promote the great work that they do. At the same time, student privacy and safety are top priorities for MPS. Student data (including images of students) is governed by law and MPS policy.

Contracted Community Partners wishing to take and use student photos, video or voice recordings must use the MPS Contracted Community Partner photo/video release form. Please complete all highlighted sections and submit the form to cpo@mpls.k12.mn.us for approval consideration (allow 5-7 business days for review).

By submitting a photo/video release form for approval, you are agreeing to the following:

• Partner agrees to not use images of any MPS students for commercial or revenue generating purposes
• Third parties (including your funders) must have their own MPS-approved release to use images of MPS students
• Students who do not have a signed Photograph & Video Release Form must still be allowed to participate in programming
• Parents and/or guardians have the right to revoke consent at any time by contacting the Partner
• Partner agrees to make all images available for parents and/or guardian(s) to review upon request.  Parents reserve the right to request that any image of their child to not be used for publicity purposes.
• Partner agrees to develop a process to collect and maintain signed consent forms and make them available to MPS upon request.  
• Partner agrees to obtain consent PRIOR to any filming. MPS does not allow partners to obtain consent after filming or photography of students has occurred.

Media: As a general practice, we appreciate knowing about any media request. All media requests that require use of MPS facilities or take place during school hours must be approved in advance by the Office of Communications, Engagement & External Relations.  Contact us at mpsnews@mpls.k12.mn.us or 612-668-0230.

Questions?  Contact the Community Partnerships office at cpo@mpls.k12.mn.us or 612-668-0542